Join Jenkins Construction and be part of a team that values excellence, integrity, and craftsmanship. Our Administrative Assistant (Accounts Payables) plays a key role by overseeing daily office operations and administration, managing accounts payables, and coordinating the company's asset and expense-related logistics. 

Apply today and build your future with us!  

Location: Sechelt, B.C.

About Us:

Jenkins Construction is a team of dedicated construction professionals committed to delivering superior building quality while providing exceptional value. Our company's core values of integrity, teamwork, and excellence guide everything we do. Based in Sechelt, we proudly serve clients throughout the lower Sunshine Coast. We are a Certified Living Wage Employer offering career advancement opportunities, comprehensive health and benefits packages, a supportive and safe working environment, and full-time employment positions. 

Position Overview:

We are seeking an experienced Administrative Assistant to execute Accounts Payables and support daily office and company operations. This role involves processing and reconciling invoices, managing vendor accounts, and accurately reporting expenses. Additionally, the position includes administrative support, such as coordinating office logistics, company asset operations and marketing initiatives, tracking warehouse inventory and tool rentals. The ideal candidate is detail-oriented, organized, able to adapt to changing priorities and to communicate and collaborate effectively within the administrative team. 

Key Responsibilities:

• Coordinate company-wide scheduling, organize meetings, prepare agendas, and take and distribute meeting minutes. Organize company events, celebrations, and employee appreciation initiatives. Coordinate employee birthday and client gifts, and seasonal events, ensuring they are planned and executed on time. 

• Manage internal company accounts, such as telecommunications and software subscriptions. Support company-wide logistics by overseeing tool rentals, managing apparel and warehouse inventory, and ensuring warehouse operations run efficiently. 

• Oversee the company’s vehicle fleet by tracking usage, managing maintenance schedules, and handling insurance renewals to ensure compliance and operational efficiency. Track fuel and electrical costs, maintain vehicle documentation, and organize fleet-related records, including decals and numbering systems. 

• Review, process, enter and reconcile expense invoices. Review and post credit card statements in QuickBooks before reconciliation, identify billable transactions to forward to the Administrative Assistant (Accounts Receivables). Manage expense statements and reconcile vendor expense accounts. 

• Develop and execute a structured social media content strategy to maintain an engaging online presence across multiple platforms. Retrieve, curate, and post content while aligning with the company’s overall marketing goals. 

• Coordinate seasonal client newsletters and implement marketing strategies in collaboration with external partners. Coordinate photoshoots with clients and professional photographers to ensure high-quality promotional materials. 

• Oversee daily office operations to maintain an organized and efficient workplace. Manage office communications by handling phone calls, emails, and visitors, ensuring all inquiries are addressed promptly and professionally.* 

• Maintain the cleanliness and organization of the office, kitchenette, and boardroom while ensuring supplies are always stocked. Manage digital and physical filing systems, keeping records well-organized and accessible.* 

• Provide administrative and technical support to the office team and assists the management team. Uphold confidentiality, professionalism, and teamwork while collaborating effectively with the administrative team, vendors, and clients to support financial and administrative operations.* 

* Responsibilities shared with the Administrative Assistant (Accounts Receivables). 

Requirements:

• Excellent interpersonal and communication skills. 

• Strong organizational, multi-tasking, and time management skills. 

• Strong task management skills and attention to detail. 

• Ability to effectively work independently and as part of a team. 

• Ability to handle confidential information with discretion. 

• Proven sense of initiative and resourcefulness. 

• High-school diploma and post-secondary education in a related field. 

• 2-3 years of experience in office and/or financial administration. 

• Strong and proven proficiency in Microsoft Excel, Google Sheets, Google Workspace, and data entry. 

• Knowledge and experience with Quickbooks Desktop is preferred. 

• Previous experience in bookkeeping is a strong asset. 

• Previous experience in the construction industry in an administrative function is a strong asset. 

Compensation:

• Hourly wage of $28-32/hr, depending on skills and experience. 

• In-office work week of Tuesday to Friday, from 8am to 4pm. 

• Extended health benefits, including dental and vision care. 

• Company-sponsored educational program. 

• Career development and advancement opportunities. 

• A supportive and collaborative work environment. 

Jenkins Construction is dedicated to fostering a workplace that supports teamwork and professional growth. If you are looking for a fulfilling career and to join a talented team of industry professionals, we encourage you to apply. 

Please fill out the form and attach your cover letter and resume below to apply. We will contact you if you are selected for an interview. Please do not call the office to apply for this job.